2022 Annual Meeting - Health and Safety Measures

NANOS 48th Annual Meeting – Health and Safety Measures

The North American Neuro-Ophthalmology Society is committed to the health and well-being of our members, meeting attendees, staff, exhibitors, and meeting contractors.

Vaccination Requirement

All attendees (and guests) to the in-person meeting in Austin, TX must be fully vaccinated (vaccines must be approved by the U.S. Food and Drug Administration (FDA) or approved for emergency use by the World Health Organization (WHO).

Every NANOS attendee, all staff, exhibitors and guests will be required to show proof of vaccination before being allowed to enter the NANOS Meeting. NANOS’s health and safety measures are designed to create exceptional, safe experiences for all attendees and participants.

Prior to arriving on site, attendees will be asked to provide proof that they are fully vaccinated with a vaccine approved by the U.S. FDA or approved for emergency use by the WHO.

Definition of Fully Vaccinated

By February 12, you must be 2 weeks post your final dose:

  • Second dose in a 2-dose series, such as with the Pfizer or Moderna vaccines, or
  • The one shot of a single-dose vaccine such as with Johnson & Johnson's Janssen vaccine
  • Boosters are highly encouraged for those who are eligible and can get one

In most cases this means you will need your final vaccination dose by January 29, 2022.

Verifying Your Vaccination Record

NANOS will be working with a third-party vendor to manage this process. Instructions will be provided in January to all pre-registrants on how to verify their vaccination status.

Onsite Safety Measures and Masks

  • NANOS is closely monitoring guidance and recommendations issued by the federal Centers for Disease Control and Prevention (CDC) and guidelines from local and other public health authorities.  Click here to view the current recommendations and guidelines in the city of Austin, TX.
  • To the extent it's possible, meeting rooms will be set up to allow for more physical distancing.
  • Hand sanitizing stations will be available throughout the hotel.
  • Click here to view the JW Marriott Austin’s current Covid-19 protocols and cleaning measures. Marriott International’s Commitment to Clean policy can be viewed here

Disposable masks will be available for all attendees onsite.

Face Mask Requirement

All attendees (and guests) to the in-person meeting in Austin, TX are required to wear a face mask securely covering their mouth and noses within the meeting space.

Registration and Materials

COVID-19 Vaccine Verification

All attendees and guests to the NANOS Annual Meeting must be fully vaccinated per our Health and Safety Measures. You will be required to show proof of vaccination at the Registration Desk prior to receiving your name badge. Your name badge is required to be worn at all times while in the NANOS Meeting space and while attending NANOS functions.

Prior to arriving at the meeting, North American attendees (US, Canada, Mexico) should:

  1. Download the CLEAR app in the Apple App Store or Google Play or via this link: https://clear.app.link/EFAttendee305 
    • New to CLEAR? When prompted, enter your email address and phone number, then scan your government issued ID to complete your enrollment.
    • Already a CLEAR member? Use the email associated with your membership and snap a quick selfie to verify your identity.
  2. Once in the app, click on Get Started in the Create your Health Pass section at the top. This process takes less than 5 minutes!
    • Click on “Have a code?” and enter code EFATTENDEE305.
    • Complete each step in the BEFORE ARRIVAL section. You will need to scan your ID and be ready to have your photo taken to complete this step. This is the area where you will be asked to add your COVID-19 vaccination card.
  3. Health survey needs to be completed on the day of your arrival at the NANOS Meeting.
  4. Have your attendee health pass ready when you arrive at the NANOS Registration Desk. NANOS staff will check your health pass and then direct you to the name badge printing station, which is your ticket to our event.

If you do not or cannot use the Health Pass by CLEAR, you will need to present a government issued photo ID and vaccination card showing full vaccination (in most cases, this should be by January 29, 2022) for verification at check-in. An uploaded scan or digital photo of your card on your mobile phone will also be accepted. We recommend that all international attendees take a picture of their vaccination cards to show at check-in.

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