2023 Annual Meeting Exhibitor and Supporter Information

We are excited to have you exhibit at the upcoming NANOS Annual Meeting, taking place March 11-16, 2023 at the Omni Orlando Resort at ChampionsGate, Orlando, FL. 

Please read the below details for important information regarding the meeting. 

Table Number Company Name
20 Alexion, Astra Zeneca Rare Disease, Medical 
8 Alexion, Astra Zeneca Rare Disease
15 Benign Essential Blepharospasm Ressearch Foundation
3 Catalyst Pharmaceuticals
1 Diagnosys LLC
18 EMD Serono
19 Fresnel Prism and Lens
4 GenSight Biologics
23 Hackensack Meridian Health
2 Horizon Therapeutics (Tepezza)
10 Horizon Therapeutics (Uplizna)
12 Journal of Neuro-Ophthalmology (JNO)
13 LHON Project
5 M&S Technologies
9 machineMD
21 Mayo Clinic Laboratories
7 neuroClues (P3 Lab) 
6 Nextech
24 Northside Hospital, Inc.
17 Optomed USA
22 Stoke Therapeutics
14 The MOG Project
16 Thrive Health IV
11 Wolters Kluwer

A room diagram can be viewed here

Signs/Banners/Electric/Internet: Any pull up banners or other materials you are bringing must fit on or behind your table. If you require power or wired internet (standard wifi is included) for your table, please click here to view the hotel's electrical form. 



Audio Visual Needs: Please contact Jolene Hosman with m2 onstage for any AV needs. jhosman@m2onstage.com        

Shipping: Please click here for shipping instructions. You are responsible for any drayage charges and for arranging delivery of your shipment to your exhibit table during set-up. 



Registration: All booth reps and any vendors must be registered for the Annual Meeting. Click here to download and complete the form for registration included with your booth or sponsorship package. Return the completed form to Tara Thebeau at meetings@nanosweb.org by February 13. Additional exhibitor badges are available at $300 each. Exhibitor badges only include access to the exhibit hall, not the full meeting.



Lead Retrieval: By popular demand, NANOS will offer Lead Retrieval this year. Interested exhibitors can click here for pricing and order information. 



Exhibitor Rules and Suitcasing Policy: Please click here to review the Exhibitor Rules and Regulations before you arrive. This includes our Suitcasing Policy, which states that exhibitors will not actively solicit business outside of the exhibitor's paid-for display space, post signs or other advertising displays elsewhere in the facility, or sponsor any event that conflicts with the conference or affiliated events. Please report any such activity to registration staff. If you have questions about any of the Exhibitor Rules and Regulations, please contact Tara Thebeau at meetings@nanosweb.org



Additional Support Opportunities: Let's extend our partnership beyond the Annual Meeting. Click here for year-round support opportunities to increase your visibility and make your mark! 



Hotel InformationThe meeting is scheduled to take place at the OMNI ORLANDO RESORT AT CHAMPIONSGATE in ORLANDO, FL.  NANOS has negotiated a Group Rate of $259 plus tax. Click here to book your room or call 800-843-6664. A non-refundable deposit equal to one night’s stay is required to secure your reservation. The NANOS Group Rate is available until 5:00 pm EDT on February 15th, 2023 or until the room block sells out.   

Say Goodnight to Hunger – Omni Hotels has partnered with Feeding America and will donate one meal for every Group Room Reservation actualized. Additionally, for stays of two nights or longer, when you opt out of housekeeping for your stay, Omni will donate a meal per day to our local communities.



Important Dates and Times: 
(Exhibit Hall is located in the National Ballroom) 

February 13 - Exhibitor Registration Deadline
March 1 - Payment due in full

Set Up:
Sunday, March 12 - 2:30 pm - 6:00 pm

Exhibit Schedule: 
Monday, March 13 - 6:30 am - 10:00 am
Tuesday, March 14 - 6:30 am - 10:00 am
Wednesday, March 15 - 6:30 am - 10:00 am 

Optional Exhibit Hours: 
Tuesday, March 14 - 6:00 pm - 8:30 pm 
(during Meet the Poster Author: Analytical Studies)

Wednesday, March 15 - 10:00 am - 12:30 pm


  • All exhibits must be set-up and show-ready by posted date and time. Exhibitors are expected to keep their space clean. Dismantling of exhibits prior to posted date/time is strictly prohibited. If exhibits are not removed by 12:30 pm on Wednesday, March 15, hotel staff will dismantle and a minimum $250 cleaning fee will be charged. 
  • A representative must be present at your exhibit during the posted exhibitor hours. (The Poster Reception on Tuesday, March 14 is optional.)
  • Breakfast, coffee breaks, and the poster reception will take place in the same room as the Exhibit Hall, bringing our attendees to you! 
  • For any other questions, please touch base with Tara Thebeau, NANOS Meetings Manager, at meetings@nanosweb.org

Get the most of your time! 

  • Establish your goals and objectives. What do you want to get out of the NANOS Annual Meeting? How many attendees do you want to stop by your table? How many leads do you hope to generate? Determine what your ROI is and focus on getting that. If NANOS can assist you in doing so, please let us know! 
  • Get out from behind your table. Exhibitors often sit behind their tables while attendees stand, looking down at them. Get up, make eye contact, and engage! Remember to stay off of your phone. There will be time after exhibit hours to follow up on voicemail and email. 
  • Always be prepared! NANOS members are busy. Follow up with contacts and leads as soon as possible. The quicker you follow up, the more your company will stand out from the rest!
  • Advertise in advance. Put the word out to your clients, customers, suppliers, and contacts about where you will be. NANOS will do everything we can to promote the Annual Meeting  - we invite you to join us in doing so! 
  • Engage in Social Media. Connect with NANOS on Facebook, Twitter, and Instagram. Remember to let your followers know where you'll be and how they can register for the meeting! #NANOS2023
  • Use an Interactive Display. The best way to draw a crowd to your table is to interact with them. Games, quizzes, contests, prizes, or scheduled demonstrations give people that extra reason to visit your table. 
  • Actively Engage Attendees. Don't wait for people to address you. NANOS is a friendly crowd and are willing to be engaged! Be outgoing, chat with visitors, and find out what aspect of your business they're most interested in. Be prepared to offer specific answers and solutions to their questions. 


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