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NANOS 2005
NANOS Abstract General Information
Final submission deadline is October 15th, 2004
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NANOS Abstract Instructions
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The North American Neuro-Ophthalmology Society (NANOS)
accepts submissions of scientific abstracts for its Annual Meeting.
See Meeting Information on this website for dates of upcoming
meetings. Abstracts may be submitted for either scientific
poster and platform sessions or for the Walsh Session. These two
sessions at the Annual Meeting have two completely separate abstract
submission procedures. For information on submitting a Walsh Session
Abstract, click here, then
click on Walsh Abstract Invitation. The deadline for Walsh abstract
submissions is November 1, 2004. For information on submitting
a scientific abstract for the NANOS poster or platform sessions,
go to the link at the bottom of this page. The deadline for NANOS
abstract submissions is October 15, 2004. Online Electronic submission
is encouraged. Please review the following instructions prior
to submitting.
Publication
All accepted abstracts, both NANOS and Walsh will be published
in the meeting Syllabus which is distributed at the meeting. In
order to publish these materials the Society needs you to verify
that the abstract is an original creation by you and/or your co-author(s)
and that you either own or have obtained all necessary permissions
to use the text and images, unless stipulated otherwise. A verification
statement appears on the abstract form.
In addition, the Society may publish the abstracts
on the NANOS web site, on CDROM or in the Journal of Neuro-Ophthalmology
and may videotape any presentation for publication on the NANOS
web site. If you do NOT want your abstract materials published
in these venues, you must indicate such on the abstract form.
Abstract Length & Format
The maximum length of a NANOS abstract is 300 words, single-spaced.
Keep in mind that If your abstract is selected for a platform
presentation you will only have 15minutes in total for your presentation.
Text must be organized into the following five categories and
include 3-5 key references: Objective, Background, Design/Methods,
Results, Conclusion. Abstracts not in this format may not be considered.
No identifying information is allowed (e.g. author or patient
initials or name of institution) in the body of the abstract or
in any presentation materials. The abstract should not have been
published or be “in press” at the time of abstract
submission.
Selection Process
The NANOS Abstract Subcommittee of the Education Committee is
responsible for reviewing NANOS abstracts. The purpose of the
process is to decide the distribution of platform versus poster
presentations. Each committee member is blinded to authors and
institutions and scores each abstracts independently. Guidelines
for abstract scoring include:
· Abstracts not in the requested structured format are
not scored.
· Abstracts requesting a poster only are not scored for
consideration of platform presentation.
· Abstracts in which a committee member is a first or contributing
author may not be scored by that member.
Criteria of abstract scores include:
· Scientific merits
· Pertinence and interest to Neuro-Ophthalmology
· Originality
· Type of study
Platform Information
To be considered for a Platform Presentation, you must indicate
“platform” in the Preferred Presentation Format section
of the abstract form. Abstracts selected for Platform presentations
must prepare for a ten (10) minute presentation followed by five
(5) minutes of discussion. Authors will be notified of their assigned
date and time by the end of November.
For the 2005 Annual Meeting Platform Presentations are scheduled
for the following dates and times:
Monday, February 14th 5:00 pm – 7:00 pm
Tuesday, February 15th 7:30 am – 12:00 pm
Wednesday, February 16th 5:00 pm – 7:00 pm
Poster Information
Abstracts not selected for Platform Presentations and not rejected
will be scheduled for the Poster Session. For the 2005 Annual
Meeting the Poster Session will be held on Tuesday, February 15th
from 4:00 pm to approximately 8:00 pm. Posterboards will be 8’
wide by 4’ high and push pins will be provided. Authors
will be able to put their posters up from 3pm to 4pm on Tuesday
the 15th and must remove their posters at the end of the session.
Authors will be assigned a time to “stand by” their
poster.
Abstract Author Acknowledgement
First authors must disclose any Commercial Relationship, including
the name(s) of the firm(s) with which a commercial relationship
exists, associated with the abstract. The Abstract Author’s
Acknowledgement – Concurrence and Disclosure Statement that
appears on the abstract form must be completed for the abstract
to be considered.
AV Equipment
Poster Session: Authors are responsible for creating their own
poster displays. Tables for handout materials will not be available.
A table and electrical hookup can be ordered for computer presentations
(including video) projected on the author’s laptop. This
equipment must be ordered at time of abstract submission.
Platform Sessions: Authors
are responsible for recording their presentation onto a CD and
bringing it to the AV Technician in the main session room the
day before their scheduled presentation time. All presentations
will be run off the main computer console. No individual PCs will
be allowed. 35mm slides will not be accepted. Please indicate
on your abstract form If you need a separate VHS projection as
well as whether your presentation is recorded in IBM/PC compatible
or MAC.
Withdrawals
For posters, if the First Author is unable to present, he or she
must arrange for a co-author to present.
For Platforms, if the First Author is unable to present, he or
she must contact the NANOS Office in writing by December 1st with
the name of the co-author doing the presentation or to notify
of complete withdrawal. Keep in mind that NANOS uses a “one
first author, one platform” rule.
Any abstracts withdrawn after December 1st are likely to still
be published in the meeting Syllabus.
If an author fails to notify the NANOS Office in a timely manner
of the withdrawal or first author change, or do not appear to
present as scheduled, the First Author will be ineligible to submit
an abstract for a full calendar year.
Student/Resident/Fellow
Abstract Awards
The Society recognized the importance of encouraging young investigators
and has developed awards for the best work by a medical student,
by a resident and/or by a fellow. All those who are eligible are
encouraged to apply. To apply, you must indicate your eligibility
on the NANOS abstract form. Depending on the quality of the submissions,
these awards may not all be given each year. This award program
is available only for the NANOS abstract submissions, not the
Walsh Abstract submissions.
Eligible candidates for these awards include any
medical student, resident or fellow who is the first (presenting)
author of work done as a student, resident or fellow respectively.
This includes both those who are still in that status, as well
as those who submit the abstract either in the same calendar year
as the completion of the relevant training or the calendar year
following.
The type of award is determined by the status of
the candidate when the work was completed. For example, if you
are applying for the resident award you must have done the work
during residency and have completed your residency no earlier
than the calendar year prior to the year you are submitting the
abstract. If you have continued the work into fellowship and this
is included in the submission, then you would apply for the fellow
award, not the resident award.
Eligibility is contingent upon the advisor (who
should be a co-author) submitting a statement regarding training
status (i.e. student, resident or fellow) when the work was completed,
and date of completion of that training. Candidates should check
that this information has been submitted so they can be considered
for the appropriate award.
Judging for the awards is done by the NANOS Abstract
Committee and is based upon the candidate’s platform or
poster presentation at the Annual NANOS Meeting. The work will
be judged on several criteria including:
- Clarity of presentation
- Relevance and interest to Neuro-Ophthalmology
- Originality
- Type and quality of study
- Presenters knowledge of the project and relevant
subject matter
The awards are presented at the NANOS Annual
Banquet, which is scheduled for February, 16, 2005.
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NANOS Abstract Instructions
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